List the day's stops with your planned arrival times and get a leg-by-leg staging checklist, the quote variables a roadshow turns on, and a copyable quote-request summary — built around how roadshow car service is actually arranged: one vehicle held for the day.
Plan the day around an executive SUV held for the day — its planning capacity covers 6 passengers with a standard bag of space each.
Leg 1: Hotel pickup → Investor meeting — Midtown
Planned arrival: 8:30 AM
Name the building entrance or lobby where the vehicle should stage — a street address alone is not enough in a tower district.
Confirm who calls or texts when the party is passenger-ready, and who on the operator side receives that message.
Decide whether the vehicle holds at this stop or releases and returns — record the call on the run sheet, not in someone's head.
Note which materials or luggage stay in the vehicle during the meeting, and who is responsible for them.
Leg 2: Investor meeting — Midtown → Lunch presentation — Financial District
Planned arrival: 12:00 PM
Name the building entrance or lobby where the vehicle should stage — a street address alone is not enough in a tower district.
Confirm who calls or texts when the party is passenger-ready, and who on the operator side receives that message.
Decide whether the vehicle holds at this stop or releases and returns — record the call on the run sheet, not in someone's head.
Note which materials or luggage stay in the vehicle during the meeting, and who is responsible for them.
Quote variables to settle
Vehicle held all day vs dispatched per leg — a held vehicle is the roadshow norm; per-leg dispatch re-rolls availability at every stop.
Overtime and wait-time policy — how the day is billed when a meeting runs long or a stop is added.
Day-of contact and change authority — one named person who may move, add, or cancel stops on behalf of the party.
Luggage and materials security — whether pitch books, devices, and bags stay in the held vehicle between stops, and who signs off on that.
Limits
Leg times are your plan — this builder does not compute travel time between stops and cannot see day-of traffic.
The run sheet is planning guidance, not a confirmed dispatch — availability, the hold structure, and overtime terms come back on the written quote.
Capacities are Artisan Chauffeur & Concierge vehicle-class planning standards. The written quote confirms the assigned vehicle class, exact luggage fit, and whether a second vehicle is the better plan.
A run sheet is a plan to coordinate, not a schedule the city has agreed to.
Why roadshows quote as hourly holds
A roadshow is one vehicle staged against a moving schedule, not six separate transfers. Operators quote it as a day hold because the value is the vehicle waiting outside every meeting — dispatching per leg re-rolls availability at each stop and turns one running-late meeting into a stranded party.
The change-authority problem
Meetings run long, stops get added, the order flips. Name one person with the authority to change the run sheet day-of and put that contact in the quote request. A chauffeur taking conflicting instructions from three people in the back seat serves none of them.
What the tool does not do
The builder does not compute travel times between stops, does not check traffic or vehicle availability, and does not book anything. Leg timing is your plan; the written quote confirms feasibility, the hold structure, overtime terms, and the assigned vehicle class.
Next step
Use the tool output as planning context, then send the itinerary to the concierge team. The quote confirms availability, vehicle class, operator terms, pass-through costs, and the exact plan in writing before confirmation.