§ 00— GUIDE BRIEF

Executive Assistant Car Service Checklist

An executive assistant car service checklist should capture the passenger role, pickup point, destination, timing, vehicle class, luggage, flight or FBO details, wait policy, billing note, day-of contact path, and who can approve changes. The goal is to prevent the executive from solving logistics at the curb. A useful request tells the provider what needs to happen, what can change, and how the confirmation should read before the trip starts.

Published by Artisan editorial & operations · Reviewed 2026-06-20

Request a quote NYC Executive Car Service

§ 01— QUOTE FIT

When this becomes an Artisan Chauffeur & Concierge trip

Artisan Chauffeur & Concierge supports executive assistants with quote review, vehicle-class selection, airport/FBO details, wait policy, toll treatment, billing notes, and day-of contact paths before service. The checklist is designed so the assistant can send one complete request instead of managing a thread of corrections.

— Good fit

·The passenger is an executive, VIP guest, principal, board member, or client.
·The trip includes an airport, FBO, event, multi-stop day, or uncertain release.
·The assistant needs quote terms, vehicle class, and contact path confirmed before movement.

— Usually not a fit

·The passenger is making a casual immediate local trip with no timing or vehicle requirements.

— Vehicle fit

Sedan: one executive with light luggage
SUV: executive plus assistant, bags, samples, car seats, or airport uncertainty
Sprinter: team, event, or group movement
Two vehicles: privacy, staff, luggage, or split destinations

§ 02— SHORT ANSWER

The decision layer

This guide should help a traveler choose the right option quickly, then move into a quote when the itinerary needs control over pickup, vehicle class, and handoff.

Best overall: Send the traveler, pickup point, destination, timing, flight or FBO, vehicle class, luggage, billing note, and change authority.
Cheapest: Use point-to-point when timing is fixed; use hourly only when the executive needs control across multiple stops or uncertain release.
Fastest: One assistant contact with authority to update timing prevents conflicting passenger, office, and operator messages.
Best for luggage: SUV when checked bags, samples, garments, car seats, or assistant travel would strain a sedan.
Business travel: Pre-arranged sedan or SUV for executives, VIP guests, airports, FBOs, meetings, and late-night returns.

§ 03— OPTIONS COMPARED

Every realistic option compared

The important comparison is not just price. It is the tradeoff between cost, luggage friction, pickup control, and how much of the final handoff can be planned before confirmation.

Eligible Northeast sedan and SUV trips show the exact total before checkout. Comparison rows that reference a quote cover Sprinters, event programs, complex itineraries, or trips outside direct-book eligibility.

Basic transfer request

Send exact door, canopy, terminal, or FBO notes in the first request.

Time: Point-to-point pickup and drop-off
Cost: Eligible standard sedan and SUV trips show the total before checkout. Route quote by vehicle class, tolls, fees, wait policy, and date applies when the vehicle, route, or itinerary requires concierge review.
Best for: Office, hotel, airport, dinner, and residence transfers with fixed timing
Weakness: Missing entrance, luggage, or flight details cause day-of back-and-forth

Hourly executive support

Use hourly when timing control matters more than the lowest transfer cost.

Time: Duty window with multiple stops, meetings, dinner, or uncertain release
Cost: Hourly quote with minimum, overtime, parking, toll, and release terms
Best for: Board days, investor meetings, client visits, events, and schedules that may shift
Weakness: Overbuilt for one simple transfer where point-to-point is enough

Airport or FBO request

Send terminal or FBO, passenger-ready timing, bags, and pickup style.

Time: Flight-tracked pickup or passenger-ready FBO handoff
Cost: Airport or FBO quote with vehicle class, wait, tolls, and access fees
Best for: JFK, LGA, EWR, Teterboro, Westchester, and private aviation arrivals
Weakness: Flight number alone is not enough for luggage, vehicle fit, or FBO handoff

Change protocol

Name the person who can approve waits, releases, and route changes.

Time: Before dispatch through passenger drop-off
Cost: Wait, overtime, booking terms, tolls, and pass-throughs should be visible
Best for: Delayed flights, early arrivals, meeting overruns, event releases, and vehicle holds
Weakness: If the executive, assistant, and office all send changes separately, instructions conflict

§ 04— OPTION-BY-OPTION

When each option wins

What to send

Send passenger name or role, mobile number if allowed, pickup and destination with entrance notes, date, time, flight or tail number, terminal or FBO, passenger count, luggage, vehicle preference, wait preference, billing note, and approver for changes.

What to verify

Verify vehicle class, pickup point, handoff style, included wait, toll and surcharge treatment, booking terms, chauffeur contact path, and whether the vehicle waits or releases after pickup. For hourly service, verify the minimum and overtime increment.

What to avoid

Do not send only an address and time when the trip touches an airport, FBO, venue, hotel canopy, or office tower with multiple entrances. The missing detail is what causes the passenger to troubleshoot during the trip.

§ 05— ROUTE NOTES

What we check on this route

Airport requests should include flight number, terminal, pickup style, passenger count, and bags before vehicle class is finalized.
FBO requests should include exact FBO, tail number, passenger-ready time, and handoff preference.
For Midtown and Lower Manhattan trips, ask how CRZ FHV charges are treated before confirmation.

§ 06— WHAT TO SEND

What to send for your quote

·Passenger name or role
·Assistant or coordinator contact
·Pickup and destination with door, canopy, terminal, or FBO notes
·Date and pickup time
·Flight number, tail number, terminal, or FBO
·Passenger count and luggage
·Vehicle class
·Point-to-point or hourly structure
·Billing note or cost center
·Wait, booking terms, toll, airport-fee, CRZ, and overtime treatment
·Approver for changes

Request a quote

FAQ

Frequently asked questions.

Send passenger role, pickup point, destination, date, time, flight or FBO details, vehicle class, passenger count, luggage, billing note, wait preference, and who can approve changes.

Use point-to-point for one fixed transfer. Use hourly when the executive has multiple stops, uncertain meeting release, event timing, or needs the same vehicle held between movements.

The most common mistake is sending only an address and time. Airport, FBO, hotel, office, and venue pickups need entrance, handoff, luggage, vehicle, and contact details.

Yes. The quote should state the contact path for the passenger and assistant, plus who can approve holds, release changes, route updates, or added vehicles.

— Reserve

Reserve your chauffeur

Route and pickup time first — eligible trips show vehicle classes priced side by side, with the trip total before checkout. Itineraries that need planning are prepared personally by the concierge desk.

View fares

— Editorial accountability

Sources and review

Published by Artisan Chauffeur & Concierge and reviewed by its editorial and operations team. Operational claims are tied to the sources listed for this guide; commercial details remain subject to the written booking confirmation.

Reviewed June 20, 2026

About Artisan Safety and partner standards

7 cited sources

Artisan Chauffeur & Concierge — Operator Network Pricing Benchmarks (2026)
Artisan Chauffeur & Concierge · Accessed July 9, 2026
Supports: Non-card pricing examples are operator-network planning ranges; final quote varies by route, vehicle, wait, tolls, and date Exact JFK/EWR–Manhattan all-in flats in either direction: $170 executive sedan, $200 executive SUV, $250 luxury SUV, $350 luxury sedan (+5 additional cited claims)
GBTA — Ground transport safety and business travel risk
Global Business Travel Association · Accessed May 4, 2026
Supports: GBTA reports that business travel risk programs often overlook ground transportation risk Ground transportation vendor relationships can support policy application, payment, expense reporting, and account support (+1 additional cited claims)
ISO 31030:2021 — Travel risk management
International Organization for Standardization · Accessed May 4, 2026
Supports: ISO 31030 gives organizations guidance for managing travel risk for the organization and its travelers ISO 31030 covers policy, program development, threat and hazard identification, risk assessment, and prevention or mitigation strategies (+1 additional cited claims)
JFK Terminal 4 — Ride-App Pickup FAQ
JFKIAT / Port Authority · Accessed April 25, 2026
Supports: JFK T4 ride-app/car-services front-of-terminal meet permitted 2:00 a.m. – 12:00 p.m. Outside that window, remote ride-app/car-services lot with 10–15 minute transfer
NATA — Get to Know FBOs
National Air Transportation Association · Accessed May 4, 2026
Supports: FBOs provide airport and community access for general aviation FBO services can include fueling, line maintenance, cabin cleaning, baggage handling, and other ground support depending on airport and provider
NBAA — Operator/FBO relationship and ground handling
National Business Aviation Association · Accessed May 4, 2026
Supports: Operator and FBO coordination is a key part of smooth private aviation travel Private aviation ground transportation should coordinate FBO, passenger timing, baggage, and handoff details
Port Authority NY/NJ — 2026 Airport Ground Access Fees (Board approved Dec 18, 2025)
Port Authority of New York and New Jersey · Accessed April 25, 2026
Supports: Phased schedule approved by the Port Authority Board on December 18, 2025 Effective March 15, 2026: $3.50 FHV pickup, $3.50 FHV dropoff, $2.00 taxi pickup (+3 additional cited claims)

§ 08— RELATED

Pages that handle the booking

— Related guides