An executive assistant car service checklist should capture the passenger role, pickup point, destination, timing, vehicle class, luggage, flight or FBO details, wait policy, billing note, day-of contact path, and who can approve changes. The goal is to prevent the executive from solving logistics at the curb. A useful request tells the provider what needs to happen, what can change, and how the confirmation should read before the trip starts.
Artisan Chauffeur & Concierge supports executive assistants with quote review, vehicle-class selection, airport/FBO details, wait policy, toll treatment, billing notes, and day-of contact paths before service. The checklist is designed so the assistant can send one complete request instead of managing a thread of corrections.
This guide should help a traveler choose the right option quickly, then move into a quote when the itinerary needs control over pickup, vehicle class, and handoff.
The important comparison is not just price. It is the tradeoff between cost, luggage friction, pickup control, and how much of the final handoff can be planned before confirmation.
Costs and timing reflect public source data and operator-network planning ranges; the quote states inclusions and pass-through variables before confirmation.
Send exact door, canopy, terminal, or FBO notes in the first request.
Use hourly when timing control matters more than the lowest transfer cost.
Send terminal or FBO, passenger-ready timing, bags, and pickup style.
Name the person who can approve waits, releases, and route changes.
Send passenger name or role, mobile number if allowed, pickup and destination with entrance notes, date, time, flight or tail number, terminal or FBO, passenger count, luggage, vehicle preference, wait preference, billing note, and approver for changes.
Verify vehicle class, pickup point, handoff style, included wait, toll and surcharge treatment, cancellation policy, chauffeur contact path, and whether the vehicle waits or releases after pickup. For hourly service, verify the minimum and overtime increment.
Do not send only an address and time when the trip touches an airport, FBO, venue, hotel canopy, or office tower with multiple entrances. The missing detail is what causes the passenger to troubleshoot during the trip.
Send passenger role, pickup point, destination, date, time, flight or FBO details, vehicle class, passenger count, luggage, billing note, wait preference, and who can approve changes.
Use point-to-point for one fixed transfer. Use hourly when the executive has multiple stops, uncertain meeting release, event timing, or needs the same vehicle held between movements.
The most common mistake is sending only an address and time. Airport, FBO, hotel, office, and venue pickups need entrance, handoff, luggage, vehicle, and contact details.
Yes. The quote should state the contact path for the passenger and assistant, plus who can approve holds, release changes, route updates, or added vehicles.